(1) Vendor needs to provide medical record storage and retrieval service to the government authority located in Texas.
- The government shall not exercise any supervision or control over the contract service provider performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.
- The contractor shall provide all personnel, equipment, supplies, facilities, transportation, and supervision required to fulfil the requirement. The contractor shall perform to the standards in this contract.
- Provide transportation and any packaging (if required) to pick up and transport records to the contractor provided storage facility
- Provide timely pick up of records
- Provide secure, off-site records storage services
- Provide timely and accurate carton recall retrieval
- Provide carton refile
- Pay monthly for actual number of boxes stored
- Estimated 735 Cartons
- 1.20 cubic feet per carton = 882 cubic feet
- Carton recall retrievals upon request
- Contractor is responsible for preparing, packaging, and safeguarding the records while providing an in-transit contingency plan for emergency requests as required by the facility.
- Process routine requests for recall shipment - 72 hours
- All staff with access to patient information in the performance of their duties is informed of responsibilities in maintaining the confidentiality of patient information.
- Patient records are confidential regardless of medium. The privacy of patient information must be preserved, and the information will not be accessible to, or discussed with, unauthorized persons.
- Every employee with access to patient records in any medium is responsible for the proper handling of the patient records.
- Each employee is accountable for safeguarding patient confidentiality and privacy, and failure to do so may result in disciplinary or other adverse action up to, and including, termination.
(2) All questions must be submitted no later than April 7, 2023.
(3) The bid is set-aside for total small business.
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