Posted Date : September 04,2020
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0786
Government authority located in Fullerton, California, USA; based organization looking for expert vendor for offsite records storage, scanning, document destruction and related records management services.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide offsite records storage, scanning, document destruction and related records management services for secure offsite, structurally sound, environmentally safe and climate-controlled storage and transportation for the City’s documents, media, maps, drawings etc to the government authority located in Fullerton, CA.
- responsibility includes new bar coding, shelving and inventory upload, labeling, data entry
and inventorying for the boxes
- ability to index at the file level and link files to original cartons in the same system.
- maintain an accurate computerized system for which they have access to the system source code
- record tracking process shall include appropriate receipts for all service requests from record inception to destruction or permanent removal or conversion.
- System must include audit trails, and logs for verification purposes
- maintain an accurate, bar-coded and computer-based inventory tracking system.
- inventory tracking process shall include appropriate logs and receipts for pickup and delivery of the individual boxes for verification and audit purposes
- ability and equipment to retrieve and scan, including metadata, requested files and documents upon request of the City and email or upload the file to the authorized requester
- ability and equipment to retrieve and scan, including metadata, requested files and documents.
(2) All questions must be submitted no later than September 18, 2020.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: October 05,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0786
Government authority located in Fullerton, California, USA; based organization looking for expert vendor for offsite records storage, scanning, document destruction and related records management services.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide offsite records storage, scanning, document destruction and related records management services for secure offsite, structurally sound, environmentally safe and climate-controlled storage and transportation for the City’s documents, media, maps, drawings etc to the government authority located in Fullerton, CA.
- responsibility includes new bar coding, shelving and inventory upload, labeling, data entry
and inventorying for the boxes
- ability to index at the file level and link files to original cartons in the same system.
- maintain an accurate computerized system for which they have access to the system source code
- record tracking process shall include appropriate receipts for all service requests from record inception to destruction or permanent removal or conversion.
- System must include audit trails, and logs for verification purposes
- maintain an accurate, bar-coded and computer-based inventory tracking system.
- inventory tracking process shall include appropriate logs and receipts for pickup and delivery of the individual boxes for verification and audit purposes
- ability and equipment to retrieve and scan, including metadata, requested files and documents upon request of the City and email or upload the file to the authorized requester
- ability and equipment to retrieve and scan, including metadata, requested files and documents.
(2) All questions must be submitted no later than September 18, 2020.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: October 05,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$