Posted Date : August 05,2020
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0775
Government Authority located in Henrico, Virginia; USA based organization looking for expert vendor for records management and off-site storage services.
[A] Budget: Looking for proposal
[B] Scope of Service:
(1) Vendor needs to provide records management and off-site storage services to the government authority located in Henrico, VA.
- Any project startup costs, transportation, bar coding, inventory of existing records and reporting during this phase of the implementation will be the responsibility of the Successful Offeror and will be at no additional charge to the County.
- The successful offeror shall provide to the county’s records manager a report listing all cartons previous and current bar code numbers in order to have a cross reference. Care must be taken with old cartons in less than pristine condition. Overall, the boxes are in satisfactory condition.
- Be secure with appropriate safeguards such as security monitoring, anti-theft system, humidity and pest control and fire protection;
- Have a climate-controlled area for designated record cartons;
- Offer an onsite workspace for County employees wishing to review records at the storage facility;
- Provide access to a fax machine and photocopier
- Timely records pickup from the county within five business days for new records scheduled through Offeror provided on-line software;
- Twice daily retrieval and delivery of records to the county within (4) hours of request with requests made before 11:00 a.m. being delivered to location in afternoon of same business day and requests made between 11:00 a.m. and 4:00 p.m. delivered to location the next morning;
- Provide for pickup of records to be returned for refiling within one business day after receipt of request;
- Provide on-line software that allows for the entry and searching of inventory information as well as online initiation of records retrieval and re-file requests;
- Destruction services (chopped, shredded, or burned only), as requested in writing by the records manager, performed in accordance with library guidelines including a certificate of destruction provided for all records and boxes destroyed
- The destruction notification list is forwarded to the departments by the record manager;
- The records manager coordinates the verification process with departments for all boxes due for destruction and listed on the destruct notification list.
(2) All the questions must be submitted no later than August 17, 2020
(3) The contract period will be for one year.
[C] Eligibility:
Onshore (US organization Only)
[D] Work Performance:
Not Applicable
Budget :
Deadline to Submit Proposals: August 31,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0775
Government Authority located in Henrico, Virginia; USA based organization looking for expert vendor for records management and off-site storage services.
[A] Budget: Looking for proposal
[B] Scope of Service:
(1) Vendor needs to provide records management and off-site storage services to the government authority located in Henrico, VA.
- Any project startup costs, transportation, bar coding, inventory of existing records and reporting during this phase of the implementation will be the responsibility of the Successful Offeror and will be at no additional charge to the County.
- The successful offeror shall provide to the county’s records manager a report listing all cartons previous and current bar code numbers in order to have a cross reference. Care must be taken with old cartons in less than pristine condition. Overall, the boxes are in satisfactory condition.
- Be secure with appropriate safeguards such as security monitoring, anti-theft system, humidity and pest control and fire protection;
- Have a climate-controlled area for designated record cartons;
- Offer an onsite workspace for County employees wishing to review records at the storage facility;
- Provide access to a fax machine and photocopier
- Timely records pickup from the county within five business days for new records scheduled through Offeror provided on-line software;
- Twice daily retrieval and delivery of records to the county within (4) hours of request with requests made before 11:00 a.m. being delivered to location in afternoon of same business day and requests made between 11:00 a.m. and 4:00 p.m. delivered to location the next morning;
- Provide for pickup of records to be returned for refiling within one business day after receipt of request;
- Provide on-line software that allows for the entry and searching of inventory information as well as online initiation of records retrieval and re-file requests;
- Destruction services (chopped, shredded, or burned only), as requested in writing by the records manager, performed in accordance with library guidelines including a certificate of destruction provided for all records and boxes destroyed
- The destruction notification list is forwarded to the departments by the record manager;
- The records manager coordinates the verification process with departments for all boxes due for destruction and listed on the destruct notification list.
(2) All the questions must be submitted no later than August 17, 2020
(3) The contract period will be for one year.
[C] Eligibility:
Onshore (US organization Only)
[D] Work Performance:
Not Applicable
Budget :
Deadline to Submit Proposals: August 31,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$