Posted Date : August 04,2020
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0773
Government Authority located in Charleston, West Virginia; USA based organization looking for expert vendor for records management services.
[A] Budget: Looking for Proposal
[B] Scope of Service:
Vendor needs to provide records management and storage services to the government authority located in Charleston, WV.
- The vendor must provide storage to accommodate a minimum of 200,000 cubic feet for the State’s existing records and must have the capacity to expand this storage as the State’s storage requirements increase,
- The records storage area must have an independent circulating system to keep the air as free as possible of pollutants and dust and to prevent the entry of unfiltered air from other parts of the building,
- Indexing and Invoicing:
- The vendor must provide an indexing system for records inventory and must index each box or file submitted,
- The agencies storing records in the facility and the total volume in number of boxes and cubic feet for each agency,
- The total amount of cubic feet of storage for the State,
- The account numbers, box numbers, date records were received by vendor, date of records, destruction dates, and full descriptions of the records,
- Record Destruction:
- Records must be destroyed by a crosscut shredder for paper records using a cross-cut shredder to achieve 5/16-inch-wide or smaller strips. Alternatively, strips may be set at the industry standard of ½ inch, but when deviating from the 5/16-inch requirement, shredded paper must be safeguarded until it reaches the stage where it is rendered unreadable. Pulping of data should be accomplished only after material has been shredded.
[C] Eligibility:
Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: August 18,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0773
Government Authority located in Charleston, West Virginia; USA based organization looking for expert vendor for records management services.
[A] Budget: Looking for Proposal
[B] Scope of Service:
Vendor needs to provide records management and storage services to the government authority located in Charleston, WV.
- The vendor must provide storage to accommodate a minimum of 200,000 cubic feet for the State’s existing records and must have the capacity to expand this storage as the State’s storage requirements increase,
- The records storage area must have an independent circulating system to keep the air as free as possible of pollutants and dust and to prevent the entry of unfiltered air from other parts of the building,
- Indexing and Invoicing:
- The vendor must provide an indexing system for records inventory and must index each box or file submitted,
- The agencies storing records in the facility and the total volume in number of boxes and cubic feet for each agency,
- The total amount of cubic feet of storage for the State,
- The account numbers, box numbers, date records were received by vendor, date of records, destruction dates, and full descriptions of the records,
- Record Destruction:
- Records must be destroyed by a crosscut shredder for paper records using a cross-cut shredder to achieve 5/16-inch-wide or smaller strips. Alternatively, strips may be set at the industry standard of ½ inch, but when deviating from the 5/16-inch requirement, shredded paper must be safeguarded until it reaches the stage where it is rendered unreadable. Pulping of data should be accomplished only after material has been shredded.
[C] Eligibility:
Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: August 18,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$