Posted Date : June 17,2019
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0632
Government authority located in Norfolk, Virginia; USA based organization looking for expert vendor for records storage, retrieval and destruction services.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide records storage, retrieval and destruction services to the government authority located in Norfolk, VA.
- Secure Storage and Facility Standard: - The facility must meet all applicable and current standards of the national fire protection association.
- The facility shall be equipped with enough shelving to store city records. iii. the facility shall be able to accommodate additional city records.
- The facility shall house an administrative area which must include a copier with all related materials and supplies for use by the city at no additional cost.
- The facility must have security surveillance twenty-fours (24) hour per day, seven (7) days per week
- Transition Services: - The Contractor shall replace boxes damaged during transfer from the City's current facility to the Contractor's facility. Contractor shall provide a report to the Records Manager detailing which boxes were damaged and replaced.
- Upon successful completion of the transfer, the Contractor shall provide to the Records Manager a Microsoft Excel spreadsheet listing the inventory of the cartons moved to the new storage facility. The spreadsheet shall list cartons by department and division.
- On-Site Record Viewing and Withdrawal by the City: - The Contractor shall provide an online work request system that alerts the Contractor to the nature of City's requests and tracks the action taken with the record and carton.
- The Records Manager or designee shall always be allowed to access and withdraw records at the Facility as necessary at contract prices.
- Record Delivery and Retrieval: - The Contractor shall accept pickup and delivery requests only from the Records Manager or designee.
- The Contractor shall collect records that Contractor had delivered to the City, for return to its facility, during normal business hours within two (2) business days of such request by the City.
- Inventory Tracking System: - The Contractor shall have in place a written inventory control process so that each record stored can be identified and located in a timely fashion.
- The Contractor shall maintain an accurate, barcoded and computer-based inventory tracking system.
- Records shall not be destroyed without prior written authorization from the Records Manager.
- The Records Manager will notify the Contractor in writing of the cartons of documents to be destroyed. The identification of these cartons shall be based on the inventory tracking system provided by the Contractor.
- Tracking of all pulls and re-filing of records by department, division, file cartoon number, and work order status.
- Tracking of City employees who submitted requests through the inventory tracking system.
(2) All question must be submitted no later than June 24, 2019.
[C] Eligibility:
Onshore (USA Only)
[D] Work Performance:
Performance of the work will be Onsite.
Budget :
Deadline to Submit Proposals: July 03,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : RS-0632
Government authority located in Norfolk, Virginia; USA based organization looking for expert vendor for records storage, retrieval and destruction services.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide records storage, retrieval and destruction services to the government authority located in Norfolk, VA.
- Secure Storage and Facility Standard: - The facility must meet all applicable and current standards of the national fire protection association.
- The facility shall be equipped with enough shelving to store city records. iii. the facility shall be able to accommodate additional city records.
- The facility shall house an administrative area which must include a copier with all related materials and supplies for use by the city at no additional cost.
- The facility must have security surveillance twenty-fours (24) hour per day, seven (7) days per week
- Transition Services: - The Contractor shall replace boxes damaged during transfer from the City's current facility to the Contractor's facility. Contractor shall provide a report to the Records Manager detailing which boxes were damaged and replaced.
- Upon successful completion of the transfer, the Contractor shall provide to the Records Manager a Microsoft Excel spreadsheet listing the inventory of the cartons moved to the new storage facility. The spreadsheet shall list cartons by department and division.
- On-Site Record Viewing and Withdrawal by the City: - The Contractor shall provide an online work request system that alerts the Contractor to the nature of City's requests and tracks the action taken with the record and carton.
- The Records Manager or designee shall always be allowed to access and withdraw records at the Facility as necessary at contract prices.
- Record Delivery and Retrieval: - The Contractor shall accept pickup and delivery requests only from the Records Manager or designee.
- The Contractor shall collect records that Contractor had delivered to the City, for return to its facility, during normal business hours within two (2) business days of such request by the City.
- Inventory Tracking System: - The Contractor shall have in place a written inventory control process so that each record stored can be identified and located in a timely fashion.
- The Contractor shall maintain an accurate, barcoded and computer-based inventory tracking system.
- Records shall not be destroyed without prior written authorization from the Records Manager.
- The Records Manager will notify the Contractor in writing of the cartons of documents to be destroyed. The identification of these cartons shall be based on the inventory tracking system provided by the Contractor.
- Tracking of all pulls and re-filing of records by department, division, file cartoon number, and work order status.
- Tracking of City employees who submitted requests through the inventory tracking system.
(2) All question must be submitted no later than June 24, 2019.
[C] Eligibility:
Onshore (USA Only)
[D] Work Performance:
Performance of the work will be Onsite.
Budget :
Deadline to Submit Proposals: July 03,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$